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Why do emails go to spam, and how does high sending frequency affect deliverability?

Summary

Emails ending up in spam folders is a common challenge for marketers, often stemming from a complex interplay of factors, with sending frequency being a significant, yet frequently overlooked, culprit. While one might assume more emails equate to more engagement, excessive volume or inconsistent sending patterns can severely damage sender reputation and inbox placement.

What email marketers say

Email marketers often find themselves caught between aggressive sending targets and the reality of email deliverability. The discussions among marketers highlight a common struggle: the perceived need to send more emails versus the negative impact of high frequency on recipient engagement and inbox placement. Many marketers experience firsthand how excessive email volume can lead to subscriber fatigue and increased spam complaints, directly affecting overall campaign performance and deliverability (i.e. emails going to the spam or junk folder).

Marketer view

Email marketer from Email Geeks observes that Edible Arrangements sends a lot of emails. This high volume, especially during peak seasons, is a common practice in some industries but also a significant contributor to deliverability challenges. The sheer number of emails can overwhelm inboxes and lead to negative user reactions.

2 Jan 2019 - Email Geeks

Marketer view

Email marketer from Email Geeks humorously notes that if one email is good, 57 emails must be better. This sarcasm highlights the misconception that simply increasing send volume will yield positive results, often ignoring the diminishing returns and negative impact on recipient experience and sender reputation.

2 Jan 2019 - Email Geeks

What the experts say

From an expert perspective, email deliverability is a delicate balance of technical configuration, sender reputation, and recipient engagement. High sending frequency, while seemingly a direct route to reaching more people, is often cited as a major pitfall. Experts emphasize that ISPs (like Gmail, Outlook, Yahoo) continuously refine their spam filtering algorithms, making them increasingly sensitive to user behavior and sending patterns that indicate unwanted mail. The goal is not just to send emails, but to send them to the inbox, which requires a strategic approach to volume and content.

Expert view

Deliverability expert from Email Geeks warns that a marketing director's insistence on sending "as many emails as possible because emails don't cost anything" is a dangerous misconception. This approach often overlooks the significant hidden costs of poor deliverability, such as lost revenue from missed inboxes and damaged brand reputation. Email is not free if it doesn't reach the recipient.

2 Jan 2019 - Email Geeks

Expert view

Deliverability expert from Email Geeks suggests that marketers facing pressure to increase sending frequency should advocate for their users' inboxes. This highlights the ethical and practical responsibility of deliverability professionals to protect the subscriber experience, even when it conflicts with aggressive sales targets. Over-sending can lead to subscriber burnout.

3 Jan 2019 - Email Geeks

What the documentation says

Official documentation and research on email deliverability consistently highlight the importance of sender reputation, engagement, and content quality. While frequency isn't always explicitly stated as a standalone factor, it underpins many critical metrics that determine inbox placement. ISPs use sophisticated algorithms that analyze a multitude of data points, including how often emails are sent, how recipients interact with them, and the overall volume of mail originating from a particular sender or IP address. These combined signals determine if an email reaches the inbox, the spam folder, or is outright rejected.

Technical article

Official documentation from Microsoft Outlook's Sender Support Guidelines indicates that sending inconsistent volumes can negatively impact deliverability. They advise maintaining a relatively steady sending pattern to avoid triggering spam filters, as sudden spikes or irregular sending can be perceived as suspicious activity by their systems.

10 Apr 2024 - Microsoft Outlook Sender Support

Technical article

Google's Gmail Postmaster Tools documentation highlights that the spam rate, among other metrics, directly reflects user feedback and heavily influences sender reputation. High email frequency leading to increased user complaints will predictably result in more emails being delivered to the spam folder, demonstrating the critical role of recipient interaction in filtering decisions.

15 Mar 2024 - Google Postmaster Tools

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