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Summary

Troubleshooting Office 365 DKIM and SPF authentication failures can be complex, often pointing to intricacies within Microsoft's mail routing and processing. While SPF and DKIM records might appear correctly configured at the DNS level, internal hops within Office 365 or specific message encoding can lead to unexpected authentication failures. This often manifests as SPF soft fails against internal Microsoft IPs rather than the originating sender, and DKIM failures due to alterations of the email body during transit. Addressing these issues typically requires a deep dive into email headers and understanding how Microsoft 365 handles authentication internally.

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What email marketers say

Email marketers often face significant challenges when Office 365 email authentication mechanisms, such as DKIM and SPF, fail. These failures can lead to undesirable outcomes, including emails landing in spam folders, increased bounce rates, and even domains being mistakenly blocklisted. Many report that despite correctly configuring their DNS records, intermittent issues persist, pointing towards hidden complexities within Microsoft's email infrastructure. The frustrations often revolve around the difficulty of diagnosing whether the problem stems from their own setup or from Microsoft's internal processing.

Marketer view

Marketer from Email Geeks observed that Office 365 was failing DKIM authentication and experiencing SPF soft fails, leading to deliverability issues despite DKIM passing elsewhere. This suggested an internal problem within the Office 365 environment, as SPF soft fails were attributed to an internal Outlook IP rather than the originating sender's IP address. This led to questions about configuration issues on the Microsoft server.

09 Jul 2019 - Email Geeks

Marketer view

Marketer from Email Geeks also encountered auto-forwarding leading to issues. It was suggested that Sender Rewriting Scheme (SRS) might fix the problem, indicating a common struggle to align forwarded emails with SPF authentication.

09 Jul 2019 - Email Geeks

What the experts say

Deliverability experts often pinpoint specific technical quirks within Office 365 that lead to SPF and DKIM authentication failures. These can range from Microsoft's internal systems misinterpreting email headers or IPs during handoffs, to subtle modifications of email content that invalidate DKIM signatures. Common culprits include encoding issues with special characters or unexpected behaviors when emails are auto-forwarded. Experts generally advise against complex workarounds like Sender Rewriting Scheme (SRS) for internal Microsoft issues, advocating instead for direct communication with Microsoft support or careful examination of mail flow. They stress the importance of understanding the entire journey an email takes within the Office 365 environment.

Expert view

Expert from Email Geeks suggests that Office 365 has a history of internal issues that break email authentication. They point out that Microsoft might be extracting the incorrect IP address from email headers for SPF evaluation, leading to failures.

09 Jul 2019 - Email Geeks

Expert view

Expert from Email Geeks postulates that Microsoft's internal processing could be modifying the email body sufficiently to invalidate DKIM signatures. Alternatively, a wonky encoding could be the underlying cause of DKIM breaking, which is a common technical hurdle in email deliverability.

09 Jul 2019 - Email Geeks

What the documentation says

Official documentation and technical guides for Office 365 and email authentication often highlight the necessity of meticulous DNS record configuration for SPF, DKIM, and DMARC. They emphasize that while Microsoft provides tools and guidelines for setup, the dynamic nature of cloud environments and internal mail routing can introduce complexities that lead to authentication failures. Documentation typically focuses on the correct syntax for records, the importance of including all authorized sending sources, and how to verify the configuration. It also covers understanding DMARC reports to identify specific alignment issues.

Technical article

Microsoft Documentation states that Microsoft 365's email security policies enforce strict authentication requirements, including SPF, DKIM, and DMARC, to protect against spoofing and phishing. Senders are required to ensure their DNS records accurately reflect all authorized sending sources to prevent delivery issues and ensure compliance.

01 Jan 2024 - Microsoft Documentation

Technical article

DmarcDkim.com explains that proper DMARC, DKIM, and SPF setup for Microsoft 365 involves adding specific DNS records, including the necessary CNAMEs for DKIM and `include:spf.protection.outlook.com` in the SPF record. It warns that misconfigurations in these records are common causes for authentication failures and reduced deliverability.

01 Jun 2024 - DmarcDkim.com

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