How do I properly set up DMARC records and reporting for email authentication?

Key findings

• Root domain focus: DMARC records are typically set up on the root domain and, by default, policies inherit down to subdomains. Separate subdomain records are only necessary for specific, differing policies.
• Reporting requirement: Aggregate (RUA) reporting is now a mandatory component for compliance with major mailbox providers like Google and Yahoo. This tag specifies where DMARC aggregate reports should be sent.
• Policy enforcement: The p= tag dictates the policy (none, quarantine, or reject) for emails that fail DMARC authentication.
• Prerequisites: Before implementing DMARC, you must have SPF and DKIM properly configured and aligned for your sending domains. You can understand how DMARC works in conjunction with these standards.

Key considerations

• DMARC vendor value: While not strictly required for a p=none policy, a DMARC vendor is highly advisable. They simplify the process of interpreting complex DMARC reports, making it easier to gain actionable insights and progress towards stricter policies.
• Aggregate report management: Raw DMARC aggregate reports are in XML format and difficult to read without processing tools. Consider using a dedicated service to parse and visualize these reports, which provides significant benefits for implementing DMARC.
• Gradual policy enforcement: Start with a p=none policy to monitor email streams without impacting delivery. Gradually move to p=quarantine or p=reject only after verifying all legitimate email passes DMARC checks, for which DMARC.org is a valuable resource.
• DNS TXT record: DMARC records are published as TXT records in your domain's DNS settings.

Key opinions

• Subdomain inheritance confusion: There's often uncertainty if DMARC needs to be set up for each subdomain or if a single root domain record suffices. Marketers want to know the best practice.
• RUA report destination: Marketers frequently ask about the appropriate email address for `rua` reports, wondering if it should be an internal email or managed externally.
• DMARC vendor necessity: Many marketers question the absolute need for a DMARC vendor, especially if they are primarily focused on achieving the basic p=none policy and are using a robust ESP like Braze.
• Meeting new requirements: A common concern is ensuring compliance with recent Google and Yahoo authentication mandates, particularly when undertaking activities like IP warmups.

Key considerations

• Policy decision: The choice to implement separate DMARC records for subdomains often depends on an organization's specific needs and readiness to apply stricter policies (like p=quarantine or p=reject) at the root level versus a more lenient approach for subdomains. Starting with simple DMARC examples is recommended.
• Reporting clarity: Even with a p=none policy, implementing `rua` reporting is crucial for gaining visibility into your email ecosystem and identifying potential issues before transitioning to stricter policies.
• Leveraging ESPs: Some ESPs offer DMARC reporting features, which might mitigate the immediate need for a third-party vendor. However, dedicated DMARC services often provide more in-depth analysis and support.
• Starting point for DMARC: WP Mail SMTP suggests a DMARC record is a TXT record that contains instructions for how an email server should handle an email that fails authentication. Start with the v=DMARC1 tag and a p=nonepolicy to begin monitoring without affecting deliverability.

Key opinions

• DMARC vendor benefits: Experts strongly advise using a DMARC vendor. They process the often-unreadable XML aggregate reports into actionable insights, making it significantly easier to understand DMARC performance and make informed decisions.
• RUA reporting is mandatory: The `rua` (aggregate reporting) tag is essential and a new requirement for compliance with major providers like Google and Yahoo. Its absence means non-compliance with these new standards.
• Stricter policies and security: Moving beyond `p=none` to `p=quarantine` or `p=reject` policies is key for enhancing email security. This step is usually best managed with the aid of DMARC specialized partners due to the complexity of monitoring and adjusting.
• DMARC for compliance and security: DMARC serves dual purposes: meeting minimum deliverability requirements set by mailbox providers and bolstering organizational email security against phishing and spoofing attacks.

Key considerations

• Avoid manual report processing: Sending raw DMARC reports to a personal or team email is inefficient and often leads to reports being ignored due to their unreadable format and high volume. This can hinder your ability to troubleshoot DMARC failures.
• Leveraging reporting for insights: The true power of DMARC lies in its reporting. By systematically analyzing aggregate and forensic reports, senders can identify unauthorized sending sources, misconfigurations, and areas for improvement in their authentication setup. For example, Mailgun emphasizes setting up SPF and DKIM as prerequisites for DMARCbefore implementing DMARC itself.
• Proactive policy management: Experts recommend a phased approach to DMARC policies, starting with `p=none` to gather data, then moving to `p=quarantine`, and finally `p=reject`. This careful progression minimizes the risk of blocking legitimate emails. You can understand DMARC reports to assist with this.
• Domain reputation: Proper DMARC implementation, especially with a stricter policy, significantly enhances your domain's reputation with mailbox providers, leading to better inbox placement and reduced risk of being placed on a blacklist or blocklist.

Key findings

• DMARC record syntax: A DMARC record is a TXT record that must begin with `v=DMARC1` and include a policy tag (p=). There are various DMARC tags and their meanings that can be included.
• Policy enforcement options: The `p` tag allows for three main policies: `none` (monitor), `quarantine` (send to spam/junk), and `reject` (block entirely). These define how receiving servers should treat emails failing DMARC.
• Aggregate reports (RUA): These reports provide XML summaries of DMARC authentication results from various receiving mail servers. They are crucial for gaining visibility into your domain's email traffic and identifying potential issues.
• Forensic reports (RUF): These are optional and less commonly used. They provide anonymized copies of individual failed emails, offering deeper insight into specific authentication failures.

Key considerations

• Alignment modes: DMARC requires SPF and DKIM to align with the domain in the From: header. The adkim and aspf tags in the DMARC record define strict or relaxed alignment.
• Subdomain policy: The sp tag allows you to specify a different DMARC policy for subdomains than the one set for the organizational domain, offering flexibility in DMARC record and policy examples.
• Report interval: The ri tag can specify the desired interval in seconds for aggregate reports, though receiving servers may not always honor this.
• Deployment steps: Official guides, like Bloomreach documentation, outline the initial tag, v=, which must always be 'DMARC1'. The second tag, p=, instructs the recipient's email server on how to handle emails, providing a comprehensive guide to DMARC record setup.