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Does segmenting email sends by provider improve deliverability for transactional emails?

Summary

Segmenting transactional email sends by provider (e.g., sending all Gmail emails first, then all Yahoo emails) generally does not offer significant benefits for deliverability. Modern Email Service Providers (ESPs) are designed to handle email queuing and throttling automatically, optimizing send rates to various Mailbox Providers (MBPs) to ensure optimal inbox placement. MBPs, such as Gmail, Yahoo, and Outlook, operate independently and do not share reputation data or internal system details. Therefore, managing queues by individual provider is often unnecessary and complex to implement manually, especially for time-sensitive transactional emails.

What email marketers say

Email marketers widely agree that manually segmenting transactional emails by recipient email provider (e.g., sending all Gmail first) does not offer a significant deliverability advantage. The consensus is that modern ESPs automatically manage the necessary queuing and rate limits for different mailbox providers. Marketers primarily focus on maintaining good sender reputation through engagement and content rather than intricate sending order by domain.

Marketer view

Email marketer from Email Geeks states that there are no direct benefits towards deliverability by segmenting sends by email provider, such as sending to all Gmail users first and then to all Yahoo users.

20 Dec 2019 - Email Geeks

Marketer view

Email marketer from Email Geeks explains that Gmail's system does not communicate with Yahoo's system or Hotmail's, and vice versa. This indicates that segmenting by provider wouldn't offer a unique deliverability advantage.

20 Dec 2019 - Email Geeks

What the experts say

Deliverability experts largely dismiss the notion that segmenting transactional email sends by provider yields a deliverability advantage. They emphasize that the core principle of transactional email is its immediate user-triggered nature, making sequential sending by provider impractical. Experts highlight that modern ESPs are designed to manage sending rates to various mailbox providers efficiently. Their focus remains on foundational deliverability aspects like maintaining strong sender reputation, proper authentication (SPF, DKIM, DMARC), and ensuring highly engaged recipients.

Expert view

Deliverability expert from Email Geeks suggests that the interpretation of 'transactional' emails has broadened somewhat. While traditionally meaning immediate exchange, there are now types of transactional emails that might be sent with a slight delay after the initial user action.

20 Dec 2019 - Email Geeks

Expert view

Deliverability expert from Email Geeks states that an email is transactional if it is a direct result of a user action. This action can lead to a delayed result, meaning the email might not be sent instantaneously but is still fundamentally transactional.

20 Dec 2019 - Email Geeks

What the documentation says

Official documentation from various email service providers and deliverability resources consistently emphasizes that core best practices like maintaining separate sending streams for transactional and marketing emails, robust authentication (SPF, DKIM, DMARC), and strong sender reputation are paramount for deliverability. They do not typically recommend or even mention manual segmentation by recipient email provider as a beneficial strategy, highlighting that modern systems are built to optimize delivery to diverse MBPs automatically.

Technical article

Documentation from SendGrid states that keeping your mail streams separated can make a huge difference in the long run. Specifically, segmenting your marketing email from your transactional email is a key best practice for deliverability.

01 Jan 2024 - SendGrid

Technical article

Documentation from Twilio (SendGrid) advises optimizing transactional emails with features like 24/7 support, easy integration, and customizable templates. This suggests focusing on the email content and platform capabilities rather than manual segmentation by provider.

15 Feb 2024 - Twilio

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