Summary
A dropping Gmail domain reputation from confirmation emails is a complex issue with multiple contributing factors. Key causes include subscription bombing, low engagement, content triggering spam filters, poor list hygiene, and inadequate email authentication (SPF, DKIM, DMARC). Sending unwanted mail, high bounce rates, and the segregation of transactional email, especially COI emails, can also negatively impact reputation. Solutions involve implementing robust signup protections (CAPTCHAs, hidden fields, confirmed opt-in), maintaining thorough audit trails, warming up IP addresses, segmenting email lists, consistently sending valuable content, monitoring feedback loops with Google Postmaster Tools, and focusing on delivering relevant and wanted mail.
Key findings
- Authentication is Key: Proper email authentication (SPF, DKIM, DMARC) is critical to verifying sender identity and preventing spoofing and phishing attacks, which directly impacts domain reputation.
- Subscription Bombing Impacts: Confirmation emails are frequently targeted by subscription bombing, leading to spam complaints and damage to sender reputation.
- Engagement Matters: Low engagement with confirmation emails can cause Gmail to flag them as spam, highlighting the need for personalization, relevant content, and enticing subject lines.
- List Hygiene is Critical: Maintaining a clean and engaged email list is vital, as high bounce rates, spam complaints, and unengaged recipients significantly degrade sender reputation.
- Segregation of Transactional Mail Can Backfire: Segregating transactional emails, particularly COI, can isolate negative reputation, prevent good reputation from marketing mail to dilute it, and raise suspicions due to a lack of 'repeat' mail.
Key considerations
- Implement Signup Protections: Utilize tools like CAPTCHAs, hidden fields, and confirmed opt-in (COI) to prevent fraudulent signups and ensure only legitimate users receive confirmation emails.
- Monitor Performance with Postmaster Tools: Regularly monitor Google Postmaster Tools to gain insights into deliverability metrics, spam rates, and domain reputation, enabling timely intervention and optimization.
- Warm Up New IPs/Domains: When starting with a new IP address or domain, gradually warm up the sending volume to establish a positive reputation with Gmail and avoid being flagged as spam.
- Review and Audit Signup Sources: Thoroughly review and audit signup sources to identify and mitigate potential instances of list bombing or fraudulent activity.
- Continuously Optimize Content and Engagement: Continuously optimize the content and subject lines of confirmation emails to increase engagement, reduce spam complaints, and ensure they provide value to recipients.
What email marketers say
11 marketer opinions
Several factors contribute to a dropping Gmail domain reputation due to confirmation emails. These include low engagement, content triggering spam filters, poor list hygiene, and lack of proper email authentication (SPF, DKIM, DMARC). High spam complaint rates, bounces, and the possibility of list bombing (where spammers sign up many addresses) also negatively impact reputation. Solutions involve implementing CAPTCHAs and hidden fields, warming up IP addresses, segmenting email lists, monitoring Google Postmaster Tools, personalizing emails, and separating transactional from marketing email reputations.
Key opinions
- Engagement Matters: Low engagement with confirmation emails can cause Gmail to filter them as spam, suggesting a need for personalization and better subject lines.
- Authentication is Crucial: Proper email authentication (SPF, DKIM, DMARC) is essential to verify your identity and prevent emails from being marked as spam.
- List Hygiene: Maintaining a clean email list by removing inactive subscribers and addressing bounces is critical for improving sender reputation.
- Monitor Performance: Regularly monitoring Google Postmaster Tools and other feedback loops allows for prompt identification and resolution of deliverability issues.
- Bogus Signups: Hidden fields and CAPTCHAs are methods used to filter out bogus signups to prevent spam filters.
Key considerations
- Volume: Emails immediately after opt-in are sometimes going to have higher negative KPIs. Consider the overall volume of emails sent.
- Content: Content within confirmation emails should be relevant and avoid spam trigger words to improve inbox placement.
- Transactional Reputation: Consider monitoring your transactional email reputation separately from marketing emails, possibly using dedicated IPs.
- IP Warmup: Warm up your IP address to improve reputation.
- Engagement Data: Check your domain against blocklists and look at your engagement data. High unsubscribe/spam rates mean it might be time to remove unengaged recipients.
Marketer view
Email marketer from Klenty says to check your domain against blocklists, fix your DNS records and look at your engagement data (opens, clicks etc). High unsubscribe/spam rates are bad and it might be time to remove unengaged recipients.
19 Aug 2023 - Klenty
Marketer view
Email marketer from StackExchange says that confirmation emails may land in spam due to content triggers or missing authentication. Ensuring proper SPF and DKIM records, along with providing clear unsubscribe options, can help improve deliverability. Also, consider the frequency and relevance of the confirmation emails to avoid being flagged as spam.
28 Oct 2024 - StackExchange
What the experts say
11 expert opinions
A dropping Gmail domain reputation from confirmation emails is often due to issues like subscription bombing, poor email deliverability related to transactional mail segregation, and insufficient traffic to establish a clean subdomain reputation. Experts recommend maintaining audit trails, using COI infrastructure and CAPTCHAs to prevent fraudulent signups, and reviewing signup sources and IP addresses to mitigate list bombing. The lack of good reputation due to low volume with new IPs/domains can also lead to throttling or spam placement, and simply segregating transactional mail may do more harm than good to your over all domain reputation.
Key opinions
- Subscription Bombing: Confirmation emails are prime targets for subscription bombing, negatively impacting sender reputation through spam traps and complaints.
- Segregation Issues: Segregating transactional mail, particularly COI emails, can harm deliverability because it isolates potentially negative reputation and lacks positive influence from broader mailstreams.
- New IP/Domain Volume: Sending high volumes from new IPs and domains without establishing a positive reputation results in throttling or spam placement by Gmail.
- Fraudulent Signups: Subscription requests from automation can lead to confirmation emails being sent to users who didn't request them which has a negative impact.
- Domain Repair: Subdomain reputation cannot be repaired with current low volume. Segregating can make your mailstream look worse.
Key considerations
- Audit Trails: Maintaining detailed audit trails of signups can help identify and prevent fraudulent activity.
- COI Infrastructure: Using ESP's COI infrastructure and tools like Zerocaptcha can prevent fraudulent signups and improve deliverability.
- IP Reputation: Consider IP reputation of sign-ups
- Review Signup Sources: Regularly review signup sources and IP addresses to mitigate the impact of list bombing.
- Traffic and Mailstream: There's no repeat mail on that domain, which is suspicious.
Expert view
Expert from Word to the Wise explains you shouldn't send a huge amount of volume when starting out with a new IP and domain because you don't have a reputation and Gmail doesn't know you. If you are doing this, Gmail will throttle you or send you to spam.
19 Apr 2025 - Word to the Wise
Expert view
Expert from Spam Resource explains that confirmation emails are often targets of list bombing, where spammers sign up many addresses to a list. If you send confirmation emails to these addresses, and some are spam traps or complain, it will hurt your sending reputation. He recommends reviewing sign up sources and IP addresses to reduce this.
12 Jun 2022 - Spam Resource
What the documentation says
4 technical articles
Gmail domain reputation drops due to low sender reputation, which is influenced by spam complaints, sending unwanted mail, poor authentication practices, high bounce rates, and poor list hygiene. Implementing proper authentication (SPF, DKIM, DMARC) is crucial to verify your domain and prevent malicious actors from sending messages on your behalf. Regular list cleaning, implementing confirmed opt-in (COI), and reducing spam rates also help improve domain reputation and deliverability. Properly implemented DMARC will protect against email spoofing and phishing attacks.
Key findings
- Sender Reputation: Low sender reputation leads to emails being marked as spam or rejected by Gmail.
- Authentication: Proper authentication practices (SPF, DKIM, DMARC) are essential for domain verification and prevent spoofing.
- List Hygiene: High bounce rates and poor list hygiene negatively impact domain reputation.
- Spam Complaints: Spam complaints are a major factor influencing sender reputation.
- Sending Unwanted Mail: Sending unwanted mail can harm domain reputation.
Key considerations
- Implement SPF: Implement SPF records to authorize specific servers to send emails on behalf of your domain.
- Implement DKIM: Consider DKIM to increase domain deliverability
- Implement DMARC: Implement DMARC to protect your domain from email spoofing and phishing attacks.
- Regular Cleaning: Regularly clean your email list to remove inactive subscribers and reduce bounce rates.
- COI Implementation: Implement confirmed opt-in (COI) to ensure recipients want to receive your emails.
Technical article
Documentation from SparkPost explains that domain reputation is a critical factor in email deliverability. Issues arise from high bounce rates, spam complaints, and poor list hygiene. Solutions include implementing confirmed opt-in (COI), regularly cleaning the email list, and ensuring emails are properly authenticated to avoid being flagged as spam.
8 Sep 2022 - SparkPost Documentation
Technical article
Documentation from RFC-Editor explains that SPF records allow you to authorize specific servers to send emails on behalf of your domain. SPF records assist in helping prevent malicious actors from sending messages on your behalf.
6 Jan 2023 - RFC-Editor
Does unaligned SPF affect Gmail performance and domain reputation?
How can I fix my emails landing in Gmail spam folder?
How can I fix my Gmail email deliverability issues?
How can I improve Gmail open rates for my e-commerce emails?
How can I improve my domain reputation with Gmail?
How do I improve email deliverability to Hotmail and avoid the spam folder?
