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Summary

When launching software email alerts, a common dilemma arises: should you use a completely new domain, or simply create a new 'from' address on your existing primary domain? The core concern is often preserving the reputation of your main domain, used for newsletters and other critical communications. While a new domain might seem like a straightforward way to segregate traffic and insulate your primary domain from potential deliverability issues, it introduces its own set of challenges, particularly regarding reputation building and brand consistency. For low-volume transactional emails, the consensus often leans towards leveraging an established domain with careful segmentation, rather than embarking on the arduous journey of warming up a new one.

What email marketers say

Email marketers often navigate the balance between brand consistency and deliverability risk when deciding on sending domains for different types of email. For software alerts, a common thread is the desire to protect the main marketing domain's reputation. Many lean towards utilizing existing brand assets where possible, acknowledging the significant effort required to build trust from scratch with a new domain. The key is strategic separation within the existing framework, especially for transactional or sensitive communications.

Marketer view

Marketer from Email Geeks asks about the best approach for sending email alerts from their software, specifically whether to use a completely new domain to protect their main domain's reputation or if a new 'from' address like notifications@domainname.com would suffice. They note that the expected volume of these notifications is low and personally see no issue with using their major domain.

07 Apr 2020 - Email Geeks

Marketer view

Email Geeks User from Email Geeks suggests that if there are no existing sending reputation issues, it's preferable to use a new address on the current (5322.From) domain rather than creating a brand new domain. They also recommend using a different DKIM key for notifications.

07 Apr 2020 - Email Geeks

What the experts say

From an expert perspective, the decision hinges on carefully managing domain reputation and ensuring deliverability for distinct email streams. Experts consistently advocate for clear separation between different types of email traffic, whether through subdomains, dedicated IPs, or specialized sending services. The overarching goal is to minimize risk to core communication channels and maintain strong sender credibility.

Expert view

Expert from Word to the Wise explains that a core problem with using a new domain for email sending is the time and effort required to build up its sending reputation. This process can extend over months and becomes particularly challenging when dealing with a low volume of emails.

10 Jan 2024 - wordtothewise.com

Expert view

Expert from SpamResource.com states that a significant disadvantage of adopting a new domain is the potential for brand recognition issues. Customers are already familiar with the existing domain and may have it whitelisted, so sending from a new domain could lead to confusion and increased email filtering.

05 Jan 2024 - spamresource.com

What the documentation says

Official documentation and best practice guides from major email platforms and deliverability services consistently highlight the importance of proper email authentication (SPF, DKIM, DMARC) and strategic domain usage. They typically recommend aligning various email-related domains and emphasize the benefits of using subdomains for traffic segmentation to optimize reputation and deliverability.

Technical article

Documentation from Klaviyo Help Center states that it is best practice to align all domains if possible, including your sending, DKIM, click tracking domain, and From email address, to significantly enhance trust signals with email providers.

01 Jan 2024 - Klaviyo Help Center

Technical article

Documentation from Selzy Blog indicates that an email subdomain is a simple yet efficient way to increase the reputation and deliverability rate of your emails, making it a valuable strategy for traffic segmentation.

01 Jan 2024 - Selzy Blog

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