Summary
Sharing Google Postmaster Tools access with multiple users in the same organization requires a multi-step process. Google Postmaster Tools doesn't automatically share domain access; each user must independently add and verify their domain within their own Google account, ensuring the account is associated with the organization's domain. An administrator or super user is then required to grant access and delegate roles using the 'Manage users' option within the tool. For programmatic access, the Google Postmaster Tools API can be utilized, but this requires proper OAuth 2.0 authorization and admin privileges. If a user is a domain owner or has authorization, additional verification steps might not be needed.
Key findings
- Individual Domain Verification: Each user needs to independently verify the domain in their own Google Postmaster Tools account.
- Manage Users Feature: The 'Manage users' option is crucial for an administrator to grant access to other users after they have verified their accounts.
- Admin Role Required: An administrator or super user is needed to manage access once other users have verified their accounts.
- No Automatic Domain Sharing: Google Postmaster Tools does not automatically share domains between users in the same organization.
- OAuth 2.0 for API: Using Google Postmaster Tools API requires proper OAuth 2.0 authorization and administrative privileges.
Key considerations
- Account Setup: Ensure all team members have properly set up their Google accounts and associated them with the organization's domain.
- Verification Process Instructions: Provide clear instructions for users on completing the domain verification process independently.
- Admin Privilege Management: Assign appropriate admin privileges to users who need to manage access effectively.
- Understanding API Access: Clearly understand and implement OAuth 2.0 authorization for programmatic API access.
- Domain Ownership Consideration: Recognize that domain owners or authorized users may bypass certain verification steps.
What email marketers say
6 marketer opinions
To share Google Postmaster Tools access with multiple users within the same organization, the common approach involves ensuring each user has a Google account associated with the organization's domain. Each user must independently add and verify the domain in their own Postmaster Tools account. After individual verification, an administrator or super user can then manage and grant access to the organization's data using the 'Manage Users' option.
Key opinions
- Individual Verification: Each user needs to independently verify the domain in their Postmaster Tools account.
- Manage Users Feature: The 'Manage Users' option is crucial for granting access to other users after they have verified their accounts.
- Domain Association: Users must have a Google account associated with the organization's domain.
- Admin Role: Admin or super user are needed to manage access once other users have verified their accounts.
Key considerations
- Account Setup: Ensure all team members have properly set up their Google accounts and associated them with the organization's domain before attempting to share access.
- Verification Process: Inform users that they need to complete the domain verification process independently before an admin can grant access.
- Admin Privileges: Identify and assign appropriate admin privileges to manage user access effectively.
Marketer view
Email marketer from StackOverflow user EmailGuru says that Google Postmaster Tools accounts are individual, you can manage other users within Postmaster Tools once they have also configured their account.
6 Dec 2022 - StackOverflow
Marketer view
Email marketer from Reddit user u/EmailPro mentions that users have to add and verify their own domain in the Google Postmaster Tools, then the super user or admin can see the other users and grant access to the organisation.
20 Mar 2025 - Reddit
What the experts say
5 expert opinions
Sharing Google Postmaster Tools access with multiple users in the same organization involves a process where each user independently adds and authenticates their domain within their own Google account. Google Postmaster Tools does not automatically share domain access across users. Once each user has authenticated, an administrator can then grant access and share dashboard data using the 'Manage users' option. If a user is a domain owner or authorized, additional verification might not be required. This ensures data integrity and user control.
Key opinions
- Individual Domain Addition: Each user must add the domain to their own Google Postmaster Tools account independently.
- Manage Users Option: The 'Manage users' option is essential for an administrator to share access and data after users have authenticated.
- Independent Authentication: All users need to authenticate individually to gain access to organization's data.
- No Automatic Sharing: Google Postmaster Tools does not automatically share domain access among users.
Key considerations
- Domain Ownership: If users are domain owners or have authorization, additional verification steps may be bypassed.
- Potential for Confusion: The need for individual setup can lead to confusion, so clear instructions are crucial.
- Admin Coordination: Administrators need to effectively use the 'Manage users' feature to ensure appropriate access levels are granted.
Expert view
Expert from Spam Resource shares that each user should add the domain independently to their own Google account. Then, using the 'Manage users' option, you can share the dashboard data across the organization. According to John Levine, this helps maintain data integrity and user control.
4 Jul 2021 - Spam Resource
Expert view
Expert from Email Geeks explains manage users lets an existing admin share access, and that the problem James had was probably two different people set up admin access separately at two different times.
5 Aug 2024 - Email Geeks
What the documentation says
4 technical articles
Sharing Google Postmaster Tools access with multiple users in the same organization primarily involves using the 'Manage users' option within the tool. An existing admin can grant access and delegate roles and permissions to team members. Each user typically needs to add the domains they want to monitor. For programmatic access, the Google Postmaster Tools API can be used, but this requires proper OAuth 2.0 authorization and administrative privileges.
Key findings
- Manage Users Feature: The 'Manage users' option is the primary method for sharing access.
- Admin Role: An existing administrator is required to grant and manage access.
- Individual Domain Addition: Users may need to add domains they want to monitor.
- API Access: The Google Postmaster Tools API provides programmatic access but requires specific authorization and privileges.
Key considerations
- Admin Privileges: Ensure that the administrator has the necessary privileges to manage user access.
- OAuth 2.0: For API access, proper OAuth 2.0 authorization is required.
- Role Assignment: Administrators can assign specific roles and permissions to team members for tailored access.
Technical article
Documentation from Google for Developers mentions that for programmatic access and sharing, the Google Postmaster Tools API can be used. However, proper OAuth 2.0 authorization and administrative privileges are required to manage and share data across multiple users.
26 Oct 2022 - Google for Developers
Technical article
Documentation from Google Postmaster Tools FAQs responds that each user must add the domains they want to monitor, and then an administrator can grant access to the data to team members via the 'Manage users' feature.
11 Nov 2022 - Google Postmaster Tools FAQs
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